How to Make Project Report: Project Report Format

Project reports are an essential part of any project, regardless of size. But writing a project report can be challenging, especially when figuring out what the format should look like. In this blog post, we’ll walk through the critical components of a project report and show how to make a project report with a project […] The post How to Make Project Report: Project Report Format appeared first on Chegg India.

How to Make Project Report: Project Report Format

Project reports are an essential part of any project, regardless of size. But writing a project report can be challenging, especially when figuring out what the format should look like. In this blog post, we’ll walk through the critical components of a project report and show how to make a project report with a project report format. Let’s get started!

What is a Project Report?

A project report is a document that contains a detailed description of the project, its objectives, the methodology used, and the results achieved. It is typically used to communicate progress to professors and management.

The report writing project can take many forms. Still, it should always include an executive summary, project objectives, a discussion of the methodology used, and a section on the results achieved.

A project report is an essential tool for project management, as it allows managers to track progress and ensure that objectives are being met.

Uses of a Project Report

Before you ask how to make a project report, it is essential to understand why you are making a project report at. Here are the most obvious reasons:

  1. The first purpose of a project report is to act as a communication tool. The report writing project should contain all the information the reader needs to know about the project.
  2. The second purpose of a project report is to track progress. The project report should be updated regularly so everyone can see how the project is progressing. This is important because it allows readers to give feedback and make changes if necessary.
  3. The third purpose of a project report is to document lessons learned. At the project’s end, the information should contain a section on lessons learned. This is important because it allows future projects to learn from the mistakes and successes of previous projects.

Let us now get to the main point — how to make a project report.

Steps to Write a Project Report

1. Decide the Objective

The purpose of a report is to communicate information in an organized and engaging manner. From the outset, a clear understanding of the objective will help one stay focused, making it easier for readers who might find themselves bored by long blocks or uninterested sections within the document.

The goal here isn’t just telling people what they need but rather why this matters so much!

2. Understand Your Audience

A financial review is more detailed than a formal annual report. One should make sure that the language, data, and graphics are tailored to the target audience.

3. Report Format and Type

It’s essential to check the report format before you start writing. Do they need a written or presentation version? What kind of financial, annual technical fact-finding problem-solving do they want here – how formal should the tone be in each instance?

In order to answer these questions and address any other concerns that may arise while preparing for an assessment, such as availability templates (if applicable).

4. Gather the Facts and Data

The best way to strengthen the report writing project is by including interesting facts and data. One should start with the collaborative project site if they are unsure where else it could be found, but don’t forget about citations!

A lot can happen when one gives their arguments more weight than they already have. This includes strengthening their backbone in terms of support from relevant sources such as articles or face-to-face interviews (not just online).

5. Structure the Report

A report writing project must include four certain elements to be effective.

Executive Summary

The summary is the first thing readers see when they open the report, so it’s essential to make it compelling. One should start by giving a high-level overview of what was found and why this matters for their industry or fieldwork!

Maintaining an engaging tone while still being concise can be challenging but is indeed a fruitful task.


Briefly explain the structure of the report writing project’s contents and provide context. Identify the scope of the report and any specific methods used.


Put skills to work and make an impact with this section! This is an incredibly detailed section of the report. It should include background information, analysis and discussions backed up by data that supports the position. Simply stating, The depth of detail here should be incredible.


State what the report writing project contains. Mention any next steps and action items for the reader to take after reading, so they can put it all into practice!

6. Readability

What is the easiest way to make a report writing project enjoyable and accessible for your readers? Please make it so they’ll want to read the whole thing. Formatting with visuals, lists, or photographs can help break up long text sections!

One should think about how one can communicate ideas and information visually. For example, consider including a graph or chart to illustrate these points if writing something that requires a lot of numbers or data. Additionally, bullet points, bold text, and headings can help the readers quickly scan the content.

7. Edit

The first draft will never be perfect when working on a research paper. One will need to edit and revise the content before presenting it for review or even sharing it with someone else so that they can give their opinion about what needs improvement. This way, both parties get valuable feedback!

Revising content is about working on the different aspects of the report writing project to improve it.

Complete Toolkit for Writers with Chegg

Report Writing Format for Students



The write-up should focus on the specific objectives of this project, how they were achieved and any significant findings. Comprehensive titles may not be enough to draw readers’ attention towards the paper; instead, give an intense but precise title for maximum impact!

The report should be concise, containing not more than 30 pages. Front matter and appendixes are optional but valuable for readers who may need them.


The recommended bind order for the report is as follows:

1.1. Cover Page & Title Page

1.2. Bonafide Certificate from the project supervisor(s), counter-signed by the HoD / Division or Group Head

1.3. Declaration by the author(s)

1.4. Abstract

1.5. Table of Contents

1.6. List of Symbols, Abbreviations and Nomenclature

1.7. Chapters

1.8. Appendices

1.9. References


The A4 size of the project report should be maintained, as well as its black letter printing. The text for this typeface must also match what was used on the cover.


3.1 Cover Page & Title Page – Appendix 1 contains a copy of the project report’s Cover page and Title page.

3.2 Bonafide Certificate – The Bonafide Certificate will be double-spaced in Times New Roman, with 14 point font size. The format for this certificate is found on page 2 of the Appendixes section—it’s been deviation accordingly so that it can fit onto one side only!

The certificate will carry both the supervisor’s signature and HoD’s for projects done in IIT and signatures from people with equivalent roles if it is outside this institution.

3.3 Declaration by Author(s) – appendix 3 for reference.

3.4 Abstract – The article should be concise rather than too descriptive and completely accurate. The abstract should contain the following items. (a) The issue addressed, (b) its importance/novelty, (c) If there is a novelty in the approach used to solve the problem, (d) the results, (e) and the crucial conclusion.

A good abstract should be concise and informative and provide a precise idea about what has been attempted.

The abstract should be no more than one page long, and it is essential to include keywords. The font style of Times New Roman with size 12 with single spacing will help achieve clarity when reading through the report’s content.

3.5 Table of Contents – The Table Of Contents does not include the title page, but page numbers are written in lowercase roman numerals. If applicable, the author(s) Declaration By Author(s) is included.6.

3.6 List of Symbols, Abbreviations and Nomenclature – only the standard ones should be used.

3.7 Chapters – Each main text chapter will be separated into segments and subsections, with the entire text being divided into numerous branches.  Appropriate titles should be assigned to chapters, sections, and subsections. When the first reference to tables and figures is made, they should be put nearby. The chapter number should appear on the formation and table numbers. The chapter number should appear on the constitution and table numbers.

The following are suggested chapters:

  1. a) Introduction
  2. b) Approach Used
  3. c) Results and Discussion
  4. d) Conclusions and Recommendations
  5. e) Appendices
  6. f) List of References


The text should be black, and one-and-a-half spacing is used for typing. Times New Roman font with a 12-point size must be used unless stated otherwise.



<1.5 line spacing>




(Roll Number(s): ___)

Department of _____

Indian Institute of Technology


Month & Year



This is to certify that this project report entitled “……….TITLE OF THE PROJECT……………..” submitted to the Indian Institute of Technology, Mumbai, is a bonafide record of work done by “…………..NAME OF THE STUDENT.…………” under my supervision from “…starting date..” to “ …ending date..”








Declaration by Author(s)

This is to declare that this report has been written by me/us. No part of the report is plagiarised from other sources. All information included from other sources has been duly acknowledged. I/We aver that if any part of the report is found to be plagiarised, I/we shall take full responsibility for it.



Frequently Asked Questions

What is the format of a project report?

The project report format includes a cover page, an abstract, a table of contents, an introduction, a literature review, a methodology section, results, a discussion, a conclusion, recommendations, and appendices. The cover page should include the report’s title, the author’s name (s), the submission date, and the institution’s name. The abstract should be a summary of the report that is no more than 200 words. The table of contents should list all of the major sections and subsections of the report.

What is a project report with an example?

A project report is a document that provides an overview of the work completed and its results.
The format you choose will depend on your audience and the purpose of your report. However, all projects should include at least the following key elements:
– Executive Summary
– Introduction
– Scope & Bill Of Materials
– Technical Specifications
– Photos or Videos, If Applicable

How do you build a project report?

To build an effective project report, start by creating a simple outline. Begin with an executive summary that gives a brief overview of the project. Next, provide a more detailed description of the objectives and scope of the project. Then, outline the methods you’ll use to complete the project and list the expected results.

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